Microsoft Word 2016 Keyboard Shortcuts For Windows (Updated)

Frequently Used Shortcuts.

This table shows the most frequently used shortcuts in Microsoft Word.

Navigate The Ribbon With Only The

Keyboard.

The ribbon is the strip at the top of Word, organized by tabs. Each tab displays a different ribbon. Ribbons are made up of groups, and each group includes one or more commands. Every command in Word can be accessed by using shortcut.

Note: Add-ins and other programs may add new tabs to the ribbon and may provide access keys for those tabs.

There are two ways to navigate the tabs in the ribbon:

• To go to the ribbon, press Alt, and then, to move between tabs, use the Right Arrow and Left Arrow keys.
• To go directly to a specific tab on the ribbon, use one of the access keys

Use commands on a ribbon with the keyboard

• To move to the list of ribbon tabs, press Alt; to go directly to a tab, press a keyboard shortcut.
• To move into the ribbon, press the Down Arrow key. (JAWS refers to this action as a move to the lower ribbon.)
• To move between commands, press the Tab key or Shift+Tab.
• To move in the group that’s currently selected, press the Down Arrow key.
• To move between groups on a ribbon, press Ctrl+Right Arrow or Ctrl+Left Arrow.
• Controls on the ribbon are activated in different

ways, depending upon the type of control:

If the selected command is a button, to activate it, press SPACEBAR or ENTER.

If the selected command is a split button (that is, a button that opens a menu of additional options), to activate it, press Alt+Down Arrow. Tab through the options. To select the current option, press SPACEBAR or ENTER.

If the selected command is a list (such as the Font list), to open the list, press the Down Arrow key. Then, to move between items, use the Up Arrow or Down Arrow key.

If the selected command is a gallery, to select the command, press SPACEBAR or ENTER. Then, tab through the items.

Tip: In galleries with more than one row of items, the Tab key moves from the beginning to the end of the current row and, when it reaches the end of the row, it moves to the beginning of the next one. Pressing the Right Arrow key at the end of the current row moves back to the beginning of the current row.

Use access keys when you can see the KeyTips

To use access keys:

1. Press ALT.
2. Press the letter shown in the square KeyTip that

appears over the ribbon command that you want to use.

Depending on which letter you press, you may be shown additional KeyTips. For example, if you press ALT+F, the Office Backstage opens on the Info page which has a different set of KeyTips. If you then press ALT again, KeyTips for navigating on this page appear.

Keyboard Focus

Change The Keyboard Focus By UsingThe Keyboard Without Using The Mouse

The following table lists some ways to move the keyboard focus when using only the keyboard.

Keyboard Shortcuts For SmartArt Graphics.

Insert a SmartArt graphic in an Office document

1. In the Microsoft Office program where you want to insert the graphic, press Alt, then N, and then M to open the SmartArt Graphic dialog box.
2. PressUpArroworDownArrowtoselectthetype of graphic that you want.
3. Press Tab to move to the Layout task pane.
4. Press the arrow keys to select the layout that youwant.
5. Press Enter to insert the selected layout.

Work With Shapes In A SmartArt Graphic

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Move And Resize Shapes In A SmartArt Graphic

Notes:

• To apply more precise adjustments to shapes, press the Ctrl key in addition to any of the above keyboard shortcuts.
• These keyboard shortcuts apply to multiple selections as if you selected each item individually.Work With Text In A SmartArt Graphic

Apply Character Formatting

Copy Text Formatting

Apply Paragraph Formatting

Use The Text Pane

Use The Keyboard To Work With The Ribbon.

Do tasks quickly without using the mouse by pressing a few keys—no matter where you are in an Office program. You can get to every command on the ribbon by using an access key—usually by pressing two to four keys.

1. Press and release the ALT key.

You see the little boxes called KeyTips over each command available in the current view.

2. Press the letter shown in the KeyTip over the command you want to use.
3. Depending on which letter you pressed, you might see additional KeyTips. For example, if the Home tab is active and you pressed N, the Insert tab is displayed, along with the KeyTips for the groups in that tab.
4. Continue pressing letters until you press the letter of the specific command you want to use.Tip: To cancel the action you’re taking and hide the KeyTips, press and release the ALT key.

Change the keyboard focus without using the mouse

Another way to use the keyboard to work with the ribbon is to move the focus among the tabs and commands until you find the feature you want to use. The following shows some ways to move the keyboard focus without using the mouse.

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Keyboard Shortcut Reference For Microsoft Word.

Create and edit documents

Create, view, and save documents

Work with Web content

Print and preview documents

Check spelling and review changes in a document

Find, replace, and go to specific items in the document

Move around in a document using the keyboard

Insert or mark Table of Contents, footnotes, and citations

Work with documents in different views

Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you to present two pages of the document side by side, and to use an arrow navigation to move to the next page.

Switch to another view of the document

Work with headings in Outline view

These shortcuts only apply if a document is in Outline view.

Navigate in Read Mode view

Edit and move text and graphics

Select text and graphics

Select text by holding down SHIFT and using the arrow keys to move the cursor

Extend a selection

Delete text and graphics

Copy and move text and graphics

Edit and navigate tables

Select text and graphics in a table

Move around in a table

Insert paragraphs and tab characters in a table

Format characters and paragraphs

Format characters

Change or re-size the font

Copy formatting

Change paragraph alignment

Copy and review text formats

Set line spacing

Apply Styles to paragraphs

To close the Styles task pane

1. If the Styles task pane is not selected, press F6 to select it.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Close, and thenpress ENTER.

Insert special characters

Insert characters by using character codes

Insert and edit objects

Insert an object

1. Press ALT, N, J, and then J to open the Object dialog box.

2. Do one of the following.

• Press DOWN ARROW to select an object type, and then press ENTER to create an object.
• Press CTRL+TAB to switch to the Create from File tab, press TAB, and then type the file name of the object that you want to insert or browse to the file.

Edit an object

1. With the cursor positioned to the left of the object in your document, select the object by pressing SHIFT+RIGHT ARROW.
2. Press SHIFT+F10.
3. Press the TAB key to get to Object name, pressENTER, and then press ENTER again.

Insert SmartArt graphics

1. Press and release ALT, N, and then M to select SmartArt.
2. Press the arrow keys to select the type of graphic that you want.
3. Press TAB, and then press the arrow keys to select the graphic that you want to insert.
4. Press ENTER.

Insert WordArt

1. Press and release ALT, N, and then W to select WordArt.
2. Press the arrow keys to select the WordArt style that you want, and then press ENTER.
3. Type the text that you want.
4. Press ESC to select the WordArt object, and thenuse the arrow keys to move the object.
5. Press ESC again to return to return to the document.

Mail merge and fields

Note: You must press ALT+M, or click Mailings, to use these keyboard shortcuts. Perform a mail merge

Work with fields

Language Bar

Set proofing language

Every document has a default language, typically the same default language as your computer’s operating system. But If your document also contains words or phrases in a different language, it’s a good idea to set

the proofing language for those words. This not only makes it possible to check spelling and grammar for those phrases, it makes it possible for assistive technologies like screen readers to handle them.

Turn on East Asian Input Method Editors

Function Key Reference.

Function keys

SHIFT+Function Keys

CTRL+Function Keys

CTRL+SHIFT+Function Keys

ALT+Function keys

ALT+SHIFT+Function keys

CTRL+ALT+Function keys